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Description:

Job Purpose:
The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support to the Partners.

Summary of Key Responsibilities;

• Front office management- ensure the reception area is tidy and presentable
• Welcoming guests, determining the nature of business, and directing guests to the appropriate personnel/Lawyer.
• Answering incoming telephone calls in a professional manner, determining the purpose of callers, and forwarding calls to person or department.
• Help to organize internal and external meetings
• Assist the PA with Dairy management for the Partners and the Executive team
• Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Order office supplies and keep an inventory of stock
• Weekly update calendars and schedule meetings
• Perform secretarial duties include organizing/maintaining files (typing of legal documents)
• Any other duties as assigned by the immediate Supervisor
  

Required Core Competencies

• Excellent Telephone Skills
• Excellent Written and Verbal Communication
• Ability to maintain confidentiality
• Good interpersonal skills
• Demonstrated ability to solve problems using proven methods
• Commitment to continuously improving processes.
  

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Primary Areas of Accountability: