Supply Chain Analyst (NGO)

Job Categories:


Date Posted:


Employment Type

Full Time







Job Purpose;
The Supply Chain Analyst will work closely with the Head of Supply Chain and the other key stakeholders on all sourcing needs for the organisation and ensure that all procurement activities are carried out in line with donor requirements and regulations. Management of leases, contracts and agreements for services and goods.

Summary of Key Responsibilities:

  • Take the lead in analyzing and calculating costs of procurement and suggest methods to decrease expenditure
  • Ensure all procurement activities are carried out in line with donor requirements
  • Work with the Head of Supply Chain to oversee procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, purchase and delivery forms
  • Conduct monthly and quarterly cost and scenario analysis, and benchmarking
  • Managing the company's supply portfolio ensuring transparency of spending in line with the Donor guidelines
  • Take the responsibility of management of leases, contracts and agreements for services and goods.
  • Ensure proper housekeeping of physical and electronic files and project assets are accounted for and deployed as appropriate
  • Responsible for quality stock control, including proper storage and packaging of stock inventory
  • Ensure at all times that Company procurement policies and procedures are adhered to by each member of staff attached to the Supply Chain department
  • Develop and implement efficient sourcing and category management strategies
  • Periodically train Procurement Officers on of negotiation strategies and how to secure profitable deals / contracts
  • Optimize sourcing procedures to attain maximum efficiency
  • Work with the HOD and Senior Managers to cooperate with stakeholders to guarantee agreement on terms and processes
  • Help Procurement Officers to develop strong database of trustworthy local, regional and international vendors and suppliers
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Amy other duties as assigned by the Head of Supply Chain.

Required Skills and Competencies

  • Excellent Negotiating Skills
  • Attention to detail
  • Creative Thinker
  • Sound business judgement
  • Excellent communication and interpersonal skills
  • Strong project management and leadership skills
  • Analytical Skills
  • Ability to Sustain Networking Relationships
  • Excellent writing skills.

Primary Areas of Accountability:

Qualifications and Experience

  • Degree in Supply Chain Management or Related
  • Must be familiar with local and international Supply Chain Dynamics
  • Work experience of a minimum of 4-5 years in Supply Chain Management (Logistics and Procurement) in the NGO sector logistics
  • Proven experience in Donor regulations, Policies and Rules governing Procurement activities
  • Should be well vested with sourcing and vendor management and relevant software
  • Must demonstrate knowledge of the Zambia Public Procurement Authority (ZPPA) regulations.
  • Must be highly ethical and trustworthy
  • Must be a member of ZIPS

If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to : and Copy-in 
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 14 days of the closing date of the advert, please consider your application unsuccessful.