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Description:

Job Purpose

The Assistant Credit Controller will help the HOD to coordinate the debts of existing creditors and handle the collection of finances and the resolution of account queries, raising sales invoices and issuing credit notes. Review and Submit a report that shows balances deemed to be possible irrecoverable bad debt for possible write-off.

Summary of Key Responsibilities

• Work closely withe the Finance Manager to ensure internal and external audit review points are cleared on credit control as applicable and also attend to auditors.
  
• Be responsible for checking the customer's credit situation and deciding whether or not to offer the credit
• Setting up the terms and conditions of the receivable and payable balances
• Dealing with internal queries about payments, ensuring customers pay on time and negotiating re-payment plans
• With the Finance Manager review and update the department’s organizational structure and role description annually to ensure that they are fit for purpose and contain all the accountabilities of each team member.
• Making regular contact with customers to ensure all relevant debts are managed as necessary
• Identify changes in payment patterns and propose action to avert indebtedness
• Handle disputed invoices and negotiate to bring payment within the agreed term
• Review the GL on all items captured and relate them to ensure that these are supported and accurate.
  Overall Negotiation of payment terms with customers and ensure that customers pay on time and chase any overdue
  
• Respond promptly and completely to both client and internal queries
• Maintaining contact with clients to ensure invoices are clear for payment
• Resolving queries both internally and externally around outstanding invoices
• Propose to write off of irrecoverable receivables

Required Knowledge and Skills

• Attention to detail
• Sound Decision Making
• Problem Solving Skills
• Good Interpersonal Skills
  
• Organized
• Excellent Written and Verbal Communication Skills
• Good Business Judgement
• Ability to work under pressure
  
  

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Primary Areas of Accountability: