Payroll and Tax Administrator

Job Categories:


Date Posted:


Employment Type

Full Time






Job Purpose
The Payroll and Tax Administrator will make sure that employees are paid correctly and on time. Performs all activities necessary to process one or more payrolls, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing special reports for management.
Key Responsibilities;
  • Preparation and processing of the monthly payroll employees on the VIP payroll system
  • Review and ensure accuracy of approved advances, medical bills, hospital subscriptions and overtime claims;
  • Coordinate between payroll and human resources, to ensure proper flow and maintenance of employee data Handle the administration of the Biometric system
  • Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization.
  • Generating reports for payments e.g. PAYE returns and other third parties
  • Maintain a proper document control system
  • Keep abreast with company policies and Tax Legislations that impact on remuneration
  • Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g expense claims, overtime, leave balances, head count, and month end reports)
  • Communicate payroll changes to the HR Manager and Financial Director and on time
  • Other Duties as assigned by immediate Supervisor

Required Skills
  • Must have excellent skills using MS Excel
  • Good Analytical Skills
  • Excellent problem solving/judgment skills
  • High level of attention to detail and accuracy
  • Strong organizational skills,
  • Good Communication skills

Primary Areas of Accountability:
Qualifications and Experience Skills
  • Finalist of ACCA , CIMA & ZICA (CA Zambia)
  • Must have a minimum of 3 – 4 years in a Payroll & Tax Management
  • Must have worked in the same capacity with well-established organisation with over 150 employees
  • Must be very conversant with the Zambian Taxation System
  • Working Experience under the HR department in the same capacity will a plus
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Ability to maintain confidentiality and exercise extreme discretion
  • Should be able to work independently and under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines
  • Must be a member of ZICA

If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to : and Copy-in 
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 14 days of the closing date of the advert, please consider your application unsuccessful.