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Description:

Job Purpose

The Executive Assistant to the CEO will be providing administrative support to executive office and senior executives, including managing schedules, coordinating meetings, handling communications, and organizing documents. Be responsible for heavy calendar management, requiring interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings.

Summary of Key Responsibilities:

• Make travel arrangements, including flights, accommodation, and itineraries for the CEO and the executive team
• Prepare and organize reports, presentations, and documents.
• Act as a point of contact between executives and stakeholders.
• Conduct research and provide relevant information to support decision-making.
• Coordinate and organize executive events.
• Handling communications, including emails and phone calls.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Handle confidential and sensitive information with discretion.
• Carry out executive office administrative duties such as filing, typing of legal documents, copying, binding, scanning etc.
• Communicate and handle incoming and outgoing communications on behalf of the Partners, collecting and analyzing information;
• Assist the CEO with preparation of presentation materials, including Board meeting documentation;
• Review and summarize miscellaneous reports and documents and prepare background documents
• Prepare agendas and plans for meetings, attends meetings and takes minutes (in meetings called by the CEO);
• Assist the CEO to receive, monitor, prepare and disseminate written and spoken communication in timely manners;
• Supervise the activities of the administrative staff working under the office of the CEO;
• Assist in special projects and ad-hoc tasks as required.

Required Skills & Proficiencies:

• Excellent written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Good Reporting Skills
• Excellent Writing Skills
• Excellent time management skills and the ability to prioritize work
• Excellent problem-solving skills
• Attention to detail
• Excellent telephone skills
• Excellent discretion and judgment skills

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Primary Areas of Accountability: