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Description:

Job Purpose

The Registrar (Chief Administrator) will be responsible for planning, organizing and directing the general administration of the University in line with the requirements of the Higher Education Act No. 4 of 203 and the policies and procedures approved by the University Council. The Registrar will also be responsible for the preservation of the integrity, accuracy and privacy of all academic records by upholding the value of courses taken and degrees conferred and being the official custodian of all the academic records of past and currently enrolled students, and the University Seal.

Summary of Key Responsibilities:

• Facilitate the development, implementation and review of strategies, policies and regulations.
• Serve as custodian of University policies and regulations.
• Manage, process and enter data from extensively detailed paperwork
• Check in students and families for appointments
• Performing clerical tasks, such as printing academic transcripts for students
• Ensure compliance with legal requirements and availability of legal services to the University Council and Administration.
• Keeping student information confidential and secure
• Participating in student service committees and initiative
• Direct all the University's strategic functions relating to the general administration and human resources management of the University.
• Plan and coordinate University Council and Senate affairs and business effectively and efficiently.
• Ensure custody and maintenance of the institution's seal and all official records.
• Direct functions pertaining to student registration, admissions, examinations, graduations, certification and general academic affairs of the University.
• Establish and sustain the required institutional conditions in which the activities of the University Council, Senate, and University employees deliver on key performance targets as prescribed in the strategic plan of the University.
• Plan, direct and maintain infrastructure development in the University and its Campuses in the quest to attain a conducive living, learning, research, innovation, and sustainable financial environment in the University.
• In the absence of Vice-Chancellor, Registrar in consultation and approval of Vice Chancellor will be responsible for Institute related matter.
• Conduct all official correspondence on behalf of the authorities of the Institute.
• Issue notices convening meetings of the authorities of the Institute and all committees and sub-committees appointed by any of these authorities.
• Provide guidance and advice to all stakeholders on the University's business, ethics and good governance and best practices in management.
• Plan and direct implementation of work plans, annual operations and capital budgets, and quality control and assurance practices.
• Prepare and keep the minutes of meetings of all the authorities of the University and the committees and sub-committees appointed by any of these authorities.
• Extend all support to the other divisions such as examinations, admissions and finance.

Required Skills and Competencies 

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Skilled in the use of personal computers and related software applications.
• Ability to communicate effectively, both orally and in writing.
• Ability to use independent judgment and to manage and impart confidential information.
• Knowledge of the rules, regulations, and laws regarding student records.
• Ability to analyze and solve problems.
• Skill in organizing resources and establishing priorities.
• Ability to maintain confidentiality of records and information.
• Ability to interpret, adapt, and apply guidelines and procedures.

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Primary Areas of Accountability: